How to get results following meetings


Close up business meetingHere’s another tip to improve leadership communicaiton and help to make your meetings more successful.

Make your minutes meaningful

Minutes should be easy to read and to the point. Create minutes of the meeting that help everyone to:

  • Know the date of the meeting and who attended
  • Know what was decided
  • Specifiy follow-up actions decided at the meeting

First: make the minutes brief

I have seen minutes of meetings that went on and on with endless detail that obscured the most important decisions made at the meeting, as well as the agreements on future actions to be taken.

Second: Make meeting decisions made stand out

Use bold font, all caps and/or colored fonts to gain attention, as in the example below.

Third: Clarify actions required

Here’s what your meeting minutes might look like:


Meeting February 24, 2012

Attendance: John Smith, Barry Brown, Susan Fisher, Jim Stout, Marjorie Jones

Absent: Bill Moore, Tom White

Discussion was about expanding public relations in new ways to build more trust for our organization in the community. We decided to start this by building relationships with leaders of three community organizations.


It was agreed to execute the new expanded public relations plan by identifying nine community leaders who we will build relationships with


Identify three organizations in the community to build stronger relationships with

  • Responsibility: Susan Fisher
  • Helpers: John Smith, Barry Brown
  • Deadline: March 9, 2012

Identify three key leaders and their contact information in each organization

  • Responsibility: Jim Stout
  • Helpers:
  1. Organization A: John Smith
  2. Organization B: Marjorie Jones
  3. Organization C: Tom White
  • Deadline: March 23, 2012


With this style of reporting, it will be obvious what was decided and what future actions need to be taken. When you use this style of reporting meeting minutes, it will be very clear to everyone what happened at the meeting. It also makes the job of taking minutes much easier for the record keeper.

What are your comments to make meetings more effective and improve your leadership communication?


Jack Pyle: The Face to Face Maximizer


More on effective meetings and leadership communication


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leadership communication skills?Face to Face Matters


If you have been following my simple tips on meeting effectiveness, you might be interested in a more detailed list of ideas to improve your meetings.

Go to Communication Briefings and get “Stop the Meeting Madness” after signing up for free reports. Enjoy!

Feel free to ask questions or make comments below. Let’s get some dialogue started, eh?

Jack Pyle: The Face to Face Maximizer


Planning effective meetings improves your leadership communication



Do you get frustrated when your time is wasted in meetings? I do, too.

You can improve your meetings and your leadership communication by being a role model for effective meetings. Here are tips to help you become a meeting master.

First, make sure there is a need for the meeting. Is this meeting really necessary, or is it just a habit that we do every month? Could you accomplish the purpose without a meeting?

Next, if a meeting is necessary, determine the purpose of the meeting and make sure everyone knows what it is.

Here are typical meeting purposes:


    “We will use Planning and Decision-making to develop and agree on a work schedule for the new project.”

    Problem solving

      “We will use Problem-solving to recommend actions that will keep us focused on customer service while we move to new offices.”


        “We will use Decision-making to finalize our work on the planned reorganization.”

        Dialogue (no decisions)

          “We will use Dialogue to discuss pending reorganizations of our three departments.”


            “Our purpose is to report on the planned reorganization.”

            Sometimes there are different purposes for different parts of the meeting.

            Your meeting agenda should state clearly the purpose of each agenda item. Don’t just list topics. Here’s an example:

            Meeting agenda

            Jack Pyle: The Face to Face Maximizer

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