Organizational Benifits of Business Communication Skills

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Feedback is very important in order to give the process of workplace communication process the best effect. Feedback helps to evaluate the effectiveness of our message. It helps us to understand whether the message has been communicated properly or not. If the employer wants to maintain a good workplace communication Process within the company the he should ensure that a proper feedback process is maintained.

Unless you come to know of the reaction that your message has created within the employees of the organisation, it is not possible to take the next step. The manager must create an environment that encourages feedback. For example: after communicating a job assignment, he should ask, “Do all of you understand?” “Is that clear?”

Proper and effective workplace communication is very important in order to ensure a smooth and efficient functioning of a company. The manager of a particular department should have proper communication with his subordinates, so that he is able to keep track of what is actually going on inside his own department, otherwise it will lead to absenteeism amongst workers, lower productivity, development of grapevine networks in an organization. Proper workplace communication not only increases productivity but also creates an easier
atmosphere.

Manager should have personal contact with his subordinates.He should clearly communicate goals and policies of the organization to his subordinates and should get feedback on these goals and policies.

“Do you have any doubts?”, etc. This will ensure that whether his message is understood or not. Workplace communication can be both upward and downward. Upward communication will help the manager keep track of  employees’ job satisfaction, their feelings about other employees and also about the organisation. It will help him understand what are the measures he should take to ensure that the employees remain satisfied with their work
environment.

Downward communication is important in many ways. It helps managers to convey what are the jobs that need immediate attention by the employees, what are the various roles that has been allotted to each of them and what are the processes to be followed by them in order to achieve the maximum target within the least possible time.

Similarly we have horizontal Communication in An Organization which is also very important. It is essential that people working at same level should have effective communication amongst them so that there is co-ordination between them. Workplace communication should have clarity, should be concise and to the point. Proper use of body language is always effective. It helps to convey the thoughts and express ourselves better.

Author: Sandeep Verma

Author Bio: Sandeep  Verma is  writer at ArticlesXpert.com, This Article emphasises on workplace communication in order to achieve maximum result with proper communication in business.For any company to run smoothly with best results there needs to be proper Communication not only within the same level team but also with your seniors.

Article Source: http://www.articlealley.com/http://www.articlealley.com/organizational-benifits-of-business-communication-skills-1610107.html

 

 

 

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The Problems With Using Profanity In Workplace Communications

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There are several problems with using profanity in work communications. Even if the workplace environment is laid-back and lenient, or the office culture is friendly and insulated, there are still some universal ground rules and preexisting perspectives on profanity.

Even without going over the individual problems with using profanity in work communications, the underlying issue simply boils down to this: If you put a workplace communication with profanity next to the identical message without the profanity, the one without profanity will always seem smarter, more appropriate, more mature, more professional, and more positive, unless the message is explicitly (excuse the pun) about specific profanity itself.

With that being said, there are some specific problems with using profanity in work communications.

Unprofessional

In every job and field, there are always de facto strictures that determine standards of professionalism. These include appropriate workplace interactions, communication format, dress code, general presentation, event etiquette etc. All of these elements, done the proper way, combine to enhance a reputation and image of professionalism.

Profanity has a very rare place in professionalism. While some less professional fields may let fly with the foul language much more often than others, the reality is that a top executive will not be taken seriously if he or she is casually sprinkling random profanity into his or her work communications. That style of speech is better left for more crude and crass settings, certainly not the workplace.

Uncreative

Utilizing profanity is somewhat of a lazy way to communicate. It creates a cheap, powerful punch in just a single word or two. Often in heated arguments under anger, profanity will unveil itself because the participants are so clouded in their judgment that they cannot, in the heat of the moment, form coherent arguments or cohesive discussion.

Instead of resorting to the tactic of profanity, work communicators should strive to get their point across with other words. Profanity is never necessary to achieve the task of communicating ideas; unless, that is, the idea is to provide crude commentary.

Negative Reflection

With rare (but usually made evident at the time) exceptions, profanity will always serve to detract, rather than enhance, one’s reputation. Using profanity is a tactic usually reserve for immature teens being ignorant, or drunken adults saying regretful things. It is not appropriate for work communications, and will almost always make the person look worse for using it.

Differing Perspectives

But, all things aside, perhaps the biggest problem with using profanity in work communications is that not all people agree on the extent of the unacceptable nature of profanity. Some believe it should not be as taboo, while others may even outright gasp at its use out loud. Just as an effective presentation should take its target audience into account, work communications should keep in mind that the recipient may have a differing, unfavorable view of profanity use.

Overall, even if a worker loves profanity and uses it often in his or her personal life, it is just a common sense conclusion to avoid it in the workplace. Problems with using profanity in work communications can be altogether avoided by just using a little creativity and language skills in its place.

Written by EricBailey

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How to Improve Business Communication

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Communication skills at the workplace are a prerequisite for all types of professions. Delivering your message in a clear and eloquent manner without prejudice is a sure harbinger of success at the workplace. There are several theories on the communication process that attempt to illustration how interpersonal communication occurs be it on a personal or professional level.

Improving Communication Skills at the Workplace

To improve your communication skills care should be taken when composing the message to be transmitted and when receiving the message delivered.

When transmitting a message the aim is to transmit a clear and unambiguous message. To achieve this aim always keep in mind the following pointers when composing a message:

– What is the purpose of the message?

– Who is going to receive the message?

– How is the message going to be transmitted?

– Is the message clear?

– Always ask for feedback.

Since the communication process is a two-way process the effectiveness of the message also relies on the receiver. When on the receiving end always ensure that you follow these recommended suggestions to ensure that you understand the full meaning of the message:

– Allow yourself to concentrate on the message received

– Do not be afraid to ask questions to ensure your understanding

– Always provide feedback

The problems that arise with communication in the workplace is that many a times not everyone in the organisation is informed of the message being transmitted. This barrier can be overcome if you carefully consider who needs to know the information when transmitting or receiving a message.

Written by Maureen Cutajar

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