Planning effective meetings improves your leadership communication

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Do you get frustrated when your time is wasted in meetings? I do, too.

You can improve your meetings and your leadership communication by being a role model for effective meetings. Here are tips to help you become a meeting master.

First, make sure there is a need for the meeting. Is this meeting really necessary, or is it just a habit that we do every month? Could you accomplish the purpose without a meeting?

Next, if a meeting is necessary, determine the purpose of the meeting and make sure everyone knows what it is.

Here are typical meeting purposes:

Planning

    “We will use Planning and Decision-making to develop and agree on a work schedule for the new project.”

    Problem solving

      “We will use Problem-solving to recommend actions that will keep us focused on customer service while we move to new offices.”

      Decision-making

        “We will use Decision-making to finalize our work on the planned reorganization.”

        Dialogue (no decisions)

          “We will use Dialogue to discuss pending reorganizations of our three departments.”

          Reporting

            “Our purpose is to report on the planned reorganization.”

            Sometimes there are different purposes for different parts of the meeting.

            Your meeting agenda should state clearly the purpose of each agenda item. Don’t just list topics. Here’s an example:

            Meeting agenda

            Jack Pyle: The Face to Face Maximizer

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            10 Ways to Effective Interpersonal Communication Skills

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            The 21st century seems one poised to be the communication century, where the old ways fall by the way side, as true communication goes further and further toward building bridges between people, and greases the skids in the business world between coworkers, clients and managers in ways that would seem impossible even a generation ago. Don’t be left behind. Here are 10 effective ways to build your interpersonal communication skills and stay ahead of the game.

            Conduct the Difficult Conversation

            Shying away from necessary conflict for the sake of avoiding confrontation is a big hindrance to forging meaningful communication. Through practice you will learn the best ways to conduct the difficult conversations that need to be done.

            Brevity is Better

            A good and proper economy of phrasing goes a long way toward earning good will from those you wish to communicate with.

            Get to the points you wish to make quickly, do not waste others’ time and mental energy on pointless “filler” conversation, and people will appreciate you.

            Make Your Feedback Count

            Often, the most important communication skill is learning to make the most of the small windows offered for you to give constructive feedback on something. Make the most of these opportunities.

            Receive Feedback Gracefully

            Likewise, a crucial skill to effective interpersonal communication is learning how to take criticism and feedback in stride, and to never take it personally. Feedback is a great way to learn what you need to focus on to perform better. Cherish the opportunity.

            Mind Your Hygiene

            One of the first things people notice about you is your hygiene habits.

            Bathe regularly, keep a neat and tidy appearance, and mind all aspects of your personal grooming habits. It makes no sense to allow something so easy to control to derail your attempts at communication.

            Dress for Success

            Also, dress properly for every occasion. There is no excuse to ever be “under dressed” as it will only allow other the excuse to not take you seriously.

            Learn to Self-Assess

            An honest self-critique can be the most useful ability in building interpersonal communication skills that you have at your disposal. Learn how to evaluate your strengths and weaknesses.

            Listen With Your Eyes

            Look for the numerous non-verbal cues that will clue you in to what the other person is trying to convey to you in conversation. Pick up on the eye contact, the posture and the body language to hear the hidden conversation at play in every interaction.

            Do Your Prep Work

            Always be prepared for any conversation, but never fear not having a particular fact handy. It is much better to admit ignorance than to make something up.

            Silence Can Sometimes Be Golden

            Learning when not to speak in a conversation can be a incredibly useful skill that allows the other person room to say what they need to. Challenge yourself to be silent the next time you feel urged to argue and you’ll instantly build more effective communication skills.

            Read more articles for free to help your interpersonal communication skills and sign-up to my free effective communication skills eNewsletter at towerofpower.com.au/free/

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            Interpersonal Skills: An Effective Way to Communicate

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            When you are in business or in a job, you must have effective communication interpersonal skills, business ethics and must know how to motivate staff of your company to do better. These are few things which are considered to be the qualities of a good corporate person. If you think you are not good enough in any of these, there are many organizations that would help you out in building a strong team of yours. Read on to know more.

            An understanding of others and their thoughts is known as interpersonal intelligence and having good communication skills is not a cake on the walk. You have to be very patient and calm when you deal with people around you. For an effective conversation with someone or within a group, all the people involved must agree on each other’s views. Skill of communicating in social environment is the real definition of communication interpersonal skills.

            When you are an owner of a big company, first and foremost you must have business ethics, because without them a businessman can never make a genuine company. And when you employee someone, you must know how to motivate staff of your company. There is a very famous saying that a company is made by its employees. You must take care of each and every person working under you.

            Here are some tips for how to motivate staff of your company: Share your vision with them, value their feedback, interact with them regularly, reward them, appraisals, and involve them in team activities.

            These things would boost the morale of your employee and will ask them to perform better.

            It has been seen that organizations that have a set of business ethics have performed exceedingly well and have got great chances of survival in any crisis. These ethics affect your company directly or indirectly in many ways, for example, profit maximization, efficient utilization of business resources and also create goodwill in the market and many other things.

            There are many agencies which provide workshops for learning business ethics, ways for how to motivate staff, ways of communication interpersonal skills and Mind Resources is one of the leading organizations in this field. These agencies make you and your employees understand the current scenario of the market and motivate you to perform better. Many leading organizations have performed better by taking learning resources from these agencies. So, what are you waiting for, they  are worth giving a shot, try them out.

            For more information please visit  how to motivate staff

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