More on effective meetings and leadership communication

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Want to improve your

leadership communication skills?Face to Face Matters

 

If you have been following my simple tips on meeting effectiveness, you might be interested in a more detailed list of ideas to improve your meetings.

Go to Communication Briefings and get “Stop the Meeting Madness” after signing up for free reports. Enjoy!

Feel free to ask questions or make comments below. Let’s get some dialogue started, eh?

Jack Pyle: The Face to Face Maximizer

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Planning effective meetings improves your leadership communication

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Do you get frustrated when your time is wasted in meetings? I do, too.

You can improve your meetings and your leadership communication by being a role model for effective meetings. Here are tips to help you become a meeting master.

First, make sure there is a need for the meeting. Is this meeting really necessary, or is it just a habit that we do every month? Could you accomplish the purpose without a meeting?

Next, if a meeting is necessary, determine the purpose of the meeting and make sure everyone knows what it is.

Here are typical meeting purposes:

Planning

    “We will use Planning and Decision-making to develop and agree on a work schedule for the new project.”

    Problem solving

      “We will use Problem-solving to recommend actions that will keep us focused on customer service while we move to new offices.”

      Decision-making

        “We will use Decision-making to finalize our work on the planned reorganization.”

        Dialogue (no decisions)

          “We will use Dialogue to discuss pending reorganizations of our three departments.”

          Reporting

            “Our purpose is to report on the planned reorganization.”

            Sometimes there are different purposes for different parts of the meeting.

            Your meeting agenda should state clearly the purpose of each agenda item. Don’t just list topics. Here’s an example:

            Meeting agenda

            Jack Pyle: The Face to Face Maximizer

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            Organizational Benifits of Business Communication Skills

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            Feedback is very important in order to give the process of workplace communication process the best effect. Feedback helps to evaluate the effectiveness of our message. It helps us to understand whether the message has been communicated properly or not. If the employer wants to maintain a good workplace communication Process within the company the he should ensure that a proper feedback process is maintained.

            Unless you come to know of the reaction that your message has created within the employees of the organisation, it is not possible to take the next step. The manager must create an environment that encourages feedback. For example: after communicating a job assignment, he should ask, “Do all of you understand?” “Is that clear?”

            Proper and effective workplace communication is very important in order to ensure a smooth and efficient functioning of a company. The manager of a particular department should have proper communication with his subordinates, so that he is able to keep track of what is actually going on inside his own department, otherwise it will lead to absenteeism amongst workers, lower productivity, development of grapevine networks in an organization. Proper workplace communication not only increases productivity but also creates an easier
            atmosphere.

            Manager should have personal contact with his subordinates.He should clearly communicate goals and policies of the organization to his subordinates and should get feedback on these goals and policies.

            “Do you have any doubts?”, etc. This will ensure that whether his message is understood or not. Workplace communication can be both upward and downward. Upward communication will help the manager keep track of  employees’ job satisfaction, their feelings about other employees and also about the organisation. It will help him understand what are the measures he should take to ensure that the employees remain satisfied with their work
            environment.

            Downward communication is important in many ways. It helps managers to convey what are the jobs that need immediate attention by the employees, what are the various roles that has been allotted to each of them and what are the processes to be followed by them in order to achieve the maximum target within the least possible time.

            Similarly we have horizontal Communication in An Organization which is also very important. It is essential that people working at same level should have effective communication amongst them so that there is co-ordination between them. Workplace communication should have clarity, should be concise and to the point. Proper use of body language is always effective. It helps to convey the thoughts and express ourselves better.

            Author: Sandeep Verma

            Author Bio: Sandeep  Verma is  writer at ArticlesXpert.com, This Article emphasises on workplace communication in order to achieve maximum result with proper communication in business.For any company to run smoothly with best results there needs to be proper Communication not only within the same level team but also with your seniors.

            Article Source: http://www.articlealley.com/http://www.articlealley.com/organizational-benifits-of-business-communication-skills-1610107.html

             

             

             

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