The skills that you need for good interpersonal communication differ according to the situation in which you want to communicate.
Some people find it difficult to start or continue conversations even with friends; others will need to deliver seminars and get their points across on subjects an audience is unfamiliar with; others will need to organize and communicate within a large organization, to people both above and below them in the company hierarchy as well as fellow managers on their level. That is only a small selection of the different situations in which one might need interpersonal skills.
However, whatever the situation, interpersonal communication articles will all tell you that both listening and speaking are important.
Listening skills might include:
1. Giving the other person time to speak without butting in with whatever it is that you want to say. That way you will put them at ease and you ma well learn something;
2. if you don’t let them talk you have no chance to learn from them and you are then giving a lecture, not communicating.
3. Not finishing other people’s sentences. You’re not a mind reader and so it can be seen as rather rude to finish off other people’s sentences. Let them tell you themselves.
4. Really actively listening to the person’s words so that you understand the full meaning of what they are trying to say. If you are busy wit other tasks or the TV or some other distraction, you are not listening as well as you might.
5. Maintaining a comfortable level of eye contact to put the other person at ease.
6. Adapting your body language to demonstrate that you are listening and that you really understand what is being said; for instance, making sure that you are nodding and smiling in the right places and adopting an appropriate posture.
7. Concentrating full on the moment and picking up on the mood of the person who is speaking as well as the actual words they are using.
Those listening skills will really benefit you in all your interpersonal communications, no matter what the purpose or who you are trying to communicate with. Some speaking skills are generic too, and therefore useful in all communication:
1. Speak clearly so that your words can be understood. Quite often people will be too embarrassed to ask you to repeat yourself so you need to take the responsibility for being as clear as possible.
2. Use a vocabulary that can be understood by your listeners. Interpersonal communication is about being understood; it is not about showing off how wide your vocabulary is or how many long words you know.
3. Use an appropriate pace and volume. You can’t be heard, you can’t be understood or effectively communicate anything.
4. Make your call to action clear so that your listeners know what you want them to do.
5. Check people’s understanding. Don’t probe, but you could ask questions to check your audience’s understanding, or if you feel that your audience knows you well enough and will tell you if they don’t understand anything or have a question to ask, you could invite questions.
Although interpersonal communication articles can help you through all of these basic skills and more they are are no replacement for the real thing and what you need is practice, practice, practice and hopefully you will enjoy that.
Having effective communication strategies in the workplace poses many benefits. They make for a more productive and healthy work environment. Unfortunately, a lot of people don’t really know how to communicate themselves properly. Let me give you an exampleâ€¦
Isn’t it funny how a simple message can transform into something completely different when passed on from one person to another? News about “the boss going to a baby shower this weekend” can sometimes turn into “the boss going to have a baby this weekend.”
Imagine just how uncontrollable that piece of information could be. It is precisely for this reason that effective communication strategies are needed in the workplace. They ensure that everyone understands each other clearly.
Here are some tips to get you started:
1) Ask questions
Contrary to popular belief, asking questions is not frowned upon. It is asking stupid questions that frustrate most managers. Questions that have obvious answers. Questions that are not at all related to the conversation.
However, when somebody tells you something you don’t understand, clarify. You don’t want to end up doing the wrong thing and being scolded by your boss afterwards.
2) Be animated
Work environments may tend to be serious, but that doesn’t mean that you have to be stiff all the time. In fact, using gestures is one of the most effective communication strategies in the workplace.
People tend to understand your presentations better when you accompany them with the right gestures. For example, when directing a question or a statement to your audience, try extending one arm outwards with the palm raised up. You can also use your fingers when trying to emphasize numerical values.
3) Make use of facial expressions
Another example of effective communication strategies in the workplace involves using facial expressions. While you do have to maintain some sort of professionalism in the office, you can still allow your face to show emotion.
If you’re trying to motivate your employees or your co-workers, for example, better have your game face on. If you’re discussing something very serious, let the intensity of your eyes do half the discussion for you.
These are just some of the forms of effective communication strategies in the workplace. Some of them might break whatever pre-conceived notions you have about showing emotion or being animated. However, always remember that you must always exercise a proper sense of decorum. Don’t go wild and overdo some of these strategies. Everything must be done in moderation.
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Article Author: Michael Lee
Article Source: http://www.articlealley.com/article_1102432_24.html